Marine – Administrator

HELPR-1 – Administrator

The person on the ship who is responsible for administration of paperwork and accounts along with the comfort and welfare of passengers.

JOB DESCRIPTION
Allocation of cabins.
Daily manifest updates and email through to captain and others.
Sign in and sign out board for all passenger movements and daily email through to captain.
Manage petty cash daily, including receipts and log of money in and out.
Food and housekeeping orders or assist personnel with the task – following up with ordering.
Managing stock takes of food and housekeeping inventories.
Management of galley and housekeeping staff.
Assist captain with other administration tasks.
Assist with scanning of daily activity documents for clinical team and manage any other administrative tasks on board the ship as required.
Assist with galley duties as required.
 Proficient with Microsoft suite
 Able to work independently
 Excellent attention to detail
 Able to meet strict deadlines
 Flexible and stress resistant
 Team player
 Takes ownership of the role
 High level of integrity
 Tactful and courteous

DUTIES
Allocation of cabin considering gender and rank.
Daily manifest updates and email through to captain and others as per Daily Task Sheet.
Fuel Exemption Report to be updated each day as required in conjunction with Captain as per Daily Task Sheet.
Schedule for the next day’s activities to be completed around 5pm each night in conjunction with Captain as per Daily Task Sheet.
Night watch to be created around 5pm each night when ship is in port in conjunction with Captain as per Daily Task Sheet.
Sign in and sign out board for all passenger movements with the OOW and daily email through to captain.
Manage petty cash daily, including receipts and log of money in and out
Food and housekeeping orders or assist personnel with the task – following up with ordering.
Managing stock takes of food and housekeeping inventories.
Management of galley and housekeeping staff (i.e. their daily duties).
Assist captain with other administration tasks.
Assist chief engineer with administration tasks.
Assist vessels doctor with administration tasks.
Assist with scanning of daily activity documents for clinical team.
Manage any other administrative tasks on board the ship as required.
Assist with galley duties.

PROFESSIONAL INTEGRITY
At Respond Global it is a high expectation of our employees, in all instances, to promote
the company in a positive manner. A positive culture can only be achieved with the support
of our team. not to make comment that may be construed as negative. It is a responsibility
of all employees to positively represent the company and foster a favourable attitude
amongst crew at all times.